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checkEnergy Star Office Equipment

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Energy inefficient office equipment not only draws power, but also emits heat that can contribute to higher cooling bills. The ENERGY STAR program is a joint partnership between the U.S. Environmental Protection Agency (EPA) and the U.S. Department of Energy, and offers a proven energy management strategy that helps in measuring current energy performance, setting goals, tracking savings, and rewarding improvements. Purchasing ENERGY STAR qualified office equipment will help your health system save energy and money.

  • Project Talking Points

    • The ENERGY STAR label was established to reduce greenhouse gas emissions and other pollutants caused by the inefficient use of energy, and make it easy for purchasers to identify energy-efficient products that offer savings on energy bills without sacrificing performance, features, and comfort.
    • ENERGY STAR labels on found on a variety of products including office equipment, lighting, vending machines, kitchen equipment.
    • ENERGY STAR is helping organizations save money and protect the environment through energy efficient products and practices.
    • Qualified products must deliver the features and performance demanded by consumers, in addition to increased energy efficiency.
    • If the qualified product costs more than a conventional, less-efficient counterpart, purchasers will recover their investment in increased energy efficiency through utility bill savings, within a reasonable period of time.
    • Energy efficiency can be achieved through broadly available, non-proprietary technologies offered by more than one manufacturer.
    • Product energy consumption and performance can be measured and verified with testing.
    • ENERGY STAR labeling effectively differentiates products and is visible for purchasers.
    • A strategic approach to energy management can produce savings to your hospital’s bottom line.
  • Triple Bottom Line Benefits

    Cost benefits – Office equipment is the fastest growing use of electricity in commercial buildings in the United States. According to Pacific Gas and Electric Company, more than $2 billion is spent for the electricity consumed by office equipment each year. In addition, air-conditioning to remove the waste heat from office equipment costs nearly $1 billion per year. Purchasers often fail to account for energy costs when buying office equipment, even though energy-efficient equipment with comparable features and performance is available for the same price. ENERGY STAR office equipment will save your hospital significant money on energy costs.

    Environmental benefits – Switching to ENERGY STAR office equipment prevents the release of tens of thousands of pounds of carbon dioxide over the lifetime of the product. That pollution savings is equivalent to taking a car off the road for eight years. That same Energy Star equipped office can also cut, by nearly one-half, the release of nitrogen oxides, which are primary contributors to smog and acid rain.

    Health and safety benefits (satisfaction and quality) – include a reduction in toxic chemicals, better temperature control,  and improved indoor air quality. Patients are more satisfied, and there is less absenteeism and increased productivity amongst staff members.

    Quality and outcomes - 

  • Purchasing Considerations

    If you have suggestions for purchasing considerations, or suggested sample contract language for any product or contracted service, please contact us or participate in the discussion below.

  • How-To

    1. Establish an energy-efficient procurement policy that requires all contracts to include language that states preference for Energy Star labeled products for any product category that has an ENERGY STAR efficiency specification. (examples; office equipment, break room or kitchen equipment, lighting, chillers and boilers, vending machines).
    2. With pre-existing contracts, inform supplier(s) that you wish to make revisions to purchase only ENERGY STAR-qualified equipment.
    3. Request suppliers provide a list of all ENERGY STAR-registered products available within your contract terms, and request that they;
      • Identify those products on any e-catalog portal used by your staff and,
      • Provide reporting on your ENERGY STAR purchases by product type so you can estimate the environmental and cost benefits using the ENERGY STAR calculator.
    4. With a new RFP, integrate ENERGY STAR purchasing language into the contract terms and require suppliers to submit a list of all ENERGY STAR-registered products they can provide under the proposed contract terms. Require awarded suppliers to;
      • Block products that do not meet ENERGY STAR specifications from any e-catalog portal used by staff and,
      • Provide reporting on ENERGY STAR purchases by product type so you can estimate the environmental and cost benefits using the ENERGY STAR calculator.
    5. On all future materials purchasing decisions, integrate prospective EPEAT language that parallels the ENERGY STAR requirements into contracts, enabling the facility to require EPEAT registration following the launch of the Imaging Equipment registry without reopening your contract.
    6. Select office equipment that meets current ENERGY STAR specifications for the product class including: copiers and fax machines; digital duplicators; printers, scanners and all-in-one devices, and mailing machines.
    7. Enable default settings on copiers and printers to double-sided (duplex) copying and printing to reduce paper waste.
    8. Engage IT to enable power management options on all electronic devices: activate sleep features across entire networks and adjust the power management setting to unique work patterns. Education and coordination may be required around push-back from IT who might utilize downtime to implement software updates. In most cases updates can be done during regular work hours, but the work to educate all affected parties and gain buy-in.
  • Tools

  • Case Studies

    • Energy procurement and energy efficiency case studies showcased by Premier, Inc.
  • Regulations, Codes and Standards, Policies

    • The Energy Policy Acts of 1992 and 2005 (EPAct 1992 and EPAct 2005), and the Energy Independence and Security Act of 2007 (EISA) are major drivers behind energy-efficiency advances in residential and commercial appliances, lighting products, office equipment, plumbing products, distribution transformers, commercial air conditioning and heat pumps, and small electric motors. These Federally-mandated efficiency standards benefit the environment by saving energy.
    • 2012 Energy Efficiency Legislation Update – Alliance to Save Energy executive provides overview of proposed energy efficiency bills for 2012.
  • Cross References: LEED

    LEED 2009 for Healthcare: New Construction & Major Renovations:

    • Energy and Atmosphere, Credit 1, Optimize Energy Performance, 1-24 Points

    LEED 2009 for Existing Buildings: Operations & Maintenance:

    • Energy and Atmosphere, Prerequisite 1, Optimize Energy Performance
    • Energy and Atmosphere, Credit 1, Optimize Energy Efficiency Performance, 1-18 Points

    LEED for New Construction v2.2:

    • Energy and Atmosphere, Credit 1, Optimize Energy Efficiency Performance, 1-10 Points
  • Cross References: GGHC

    GGHC Operations v2.2 2008 Revision:

    • Environmentally Preferred Purchasing, Credit 5.2, Electronics Purchasing & End of Life Management: Office & Commercial Electronic Equipment Purchasing, 1 Point
    • Facilities Management, Credit 1, Optimize Energy Efficiency Performance: Energy Star score, 1-15 Points
  • PIM Synergies

  • Education Resources

    If you have any information or resources to contribute, please contact us or participate in the discussion below.

  • More Resources

  • PIM Descriptors

    Energy, Supply Chain

    Level: Beginner

    Category List:

    • Electronics
    • Office
    • Products

    PIM Attributes:

    • Energy

    Improvement Type:


    • All departments
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